The introduction of the online event registration system has finally put an end to the long registration queues and paper forms. Nowadays, an increasing number of event organizers are embracing this online service which acts as an added value for them and their participants. This web based platform has increased efficiency as it completely eliminates the hassles of paperwork. The service also plays an important role in increasing attendee participation and improved marketing capabilities.
Let me now give you an insight as to how this online process proves to be beneficial for both the organizers and participants:
Speeds Up Registration
Unlike conventional registration systems, here the organizers do not have to go through massive paper works as the entire process of creation, procession, and submission of the registration forms are automated. Organizers can also customize forms and give it a look and feel similar to their corporate websites. The online service also proves to be beneficial for the attendees as they no longer have to stand in long queues in order to register. Being a 24 hour interface, prospective participants have the liberty to register at anytime, from any location. The system also facilitates multiple or group registrations via single transactions.
Immediate Confirmation of Registration
As soon as the registration is done, a confirmation mail reaches the attendee's inbox. Unlike manual registration systems, they do not have to spend eager hours waiting for a confirmation letter. Here, they just need to check the mail in order to make sure that their registration was successfully completed and a seat has been reserved for him/her. Similarly, organizers are also relieved from appointing external staffs in order to verify individual registrations, form data and place availability and thereby send confirmation letters manually.
Secure and Fast Online Payments
The smart online sign up service ensures secure and fast payments. It not only adds to the convenience of the attendees but also that of the organizers. Attendees can make payments through multiple options like credit or debit cards and similar other reputed payment gateways. The platform also enables organizers to have a separate merchant account that allows them to receive payments directly. Additionally, organizers receive the payments in real-time.
Centralized Management of Data
Organizers no longer have to undergo the hassles of manual data entry. The system is based on the Cloud platform that manages mechanized data entry, centrally. Be it storing the data for participants, payment information or contacts; everything is stored in a database which can be referred to, as and when required. It also reduces the risk of data loss and manual errors. At the same time, attendees are also relieved from answering calls related to re-verification of their personal as well as credit card information.
Reminder through Emails and Notifications
Candidates no longer have to be alert and keep hunting for information and updates related to the event they plan to attend. Instead they can simply check their inbox from time to time to keep themselves informed about any event related changes. The smart web based service also facilitates the organizers to schedule reminders as well as notifications via email.
Conducting Online Surveys
The Cloud-based platform that offers this online service also helps organizers to effectively conduct online surveys to evaluate individual attendee performance as well as the overall event experience. This allows organizers in quantifying their events performance. On the other hand, attendees also have a platform to provide immediate feedback.
The above steps thus tell us that online event registration is beneficial to both the organizers and participants.
Jonathan is a professional event planner. Event professionals worldwide are increasingly relying on automated software to streamline the online event registration, payment management, and attendee relationship management. Acteva is the market leader in providing event registration solutions at competitive price.
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